Privacy Policy

Last Updated: August 19, 2025

At Mint Hill Smiles, we are committed to protecting your privacy and personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our careers website, apply for positions, or interact with us regarding employment opportunities.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us during the application process, including but not limited to:

  • Name and contact information (email address, phone number, mailing address)
  • Resume and employment history
  • Education and certifications
  • References and contact information for previous employers
  • Demographic information (as permitted by law for equal opportunity purposes)
  • Salary expectations and availability
  • Work authorization status
  • Any other information you choose to provide in your application

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and usage, including:

  • IP address and browser information
  • Pages visited and time spent on our site
  • Referring website information
  • Cookies and similar tracking technologies

How We Use Your Information

We use the collected information for various purposes, including:

  • Reviewing and processing job applications
  • Conducting background checks and reference verification (with your consent)
  • Scheduling and conducting interviews
  • Communicating with you about job opportunities and application status
  • Complying with legal and regulatory requirements (including equal opportunity laws)
  • Improving our website and recruitment process
  • Maintaining records for compliance purposes

SMS/Text Messaging Privacy

Data Sharing Restrictions

We will not share or sell your opt-in to an SMS campaign with any third party for purposes unrelated to providing you with the services of that campaign.

Service Provider Sharing

We may share your Personal Data, including your SMS opt-in or consent status, with third parties that help us provide our messaging services, including but not limited to platform providers, phone companies, and any other vendors who assist us in the delivery of text messages.

Originator Data Protection

All of the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Information Sharing and Disclosure

We may share your information in the following circumstances:

  • Service Providers: With third-party vendors who assist us in recruiting, background checks, and website operations
  • Legal Requirements: When required by law, regulation, or legal process
  • Business Transfers: In connection with a merger, acquisition, or sale of assets
  • Internal Teams: With hiring managers and HR personnel involved in the recruitment process
  • Background Check Providers: With your consent for employment verification purposes

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure.

Data Retention

We retain your application information for the duration of the recruitment process and may keep it on file for future opportunities (with your consent). We comply with applicable laws regarding data retention periods for employment records.

Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your experience and improve our recruitment process. You can control cookie settings through your browser preferences, though this may affect website functionality.

Your Privacy Rights

You may have certain rights regarding your personal information, including:

  • The right to access your personal information
  • The right to correct or update your information
  • The right to request deletion of your information (subject to legal retention requirements)
  • The right to withdraw your application
  • The right to opt-out of future communications

Equal Opportunity

We are an equal opportunity employer and collect certain demographic information to ensure compliance with equal opportunity laws. This information is kept separate from your application materials and is used solely for compliance reporting purposes.

Children’s Privacy

Our careers website is not directed to individuals under the age of 18, and we do not knowingly collect personal information from minors. Employment opportunities are available only to individuals legally authorized to work.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date. Changes become effective immediately upon posting.

Contact Information

If you have any questions about this Privacy Policy, our privacy practices, or your application, please contact us:

Mint Hill Smiles
11300 Cresthill Drive, STE 105
Mint Hill, NC 28227
Phone: 704-323-7577
Email: info@minthillsmiles.dentist

For privacy-related inquiries, you may also contact our HR department at hr@minthillsmiles.dentist

Data Sharing Restrictions

We will not share or sell your opt-in to an SMS campaign with any third party for purposes unrelated to providing you with the services of that campaign.

Service Provider Sharing

We may share your Personal Data, including your SMS opt-in or consent status, with third parties that help us provide our messaging services, including but not limited to platform providers, phone companies, and any other vendors who assist us in the delivery of text messages.

Originator Data Protection

All of the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

SMS Terms & Conditions

If you consent to receive SMS from Mint Hill Smiles, you agree to receive customer care text message SMS from us. Reply STOP to unsubscribe; Reply HELP for help; msg & data rates may apply; Messaging frequency may vary. Visit https://minthillsmiles.team/privacy-policy/ to see our privacy policy and terms and conditions.

Website Form Opt-in Language

□ By submitting this form and signing up for texts, you consent to receive text messages (e.g. interview reminders, job updates) from Mint Hill Smiles at the number provided, including messages sent by autodialer. Consent is not a condition of employment consideration. Msg & data rates may apply. Msg frequency varies. Unsubscribe at any time by replying STOP or clicking the unsubscribe link (where available). Reply HELP for help. https://minthillsmiles.team/privacy-policy/